Nonprofit Financial Controls Template Pack

Your Auditor Will Ask for These Policies. Does Your Nonprofit Have Them?

12 internal control policies, 3 working Excel templates, a board report template, and a Form 990 prep checklist built for small nonprofits by a federal auditor. Ready to customize and adopt in an afternoon.

Every nonprofit audit starts with the same question: "Can I see your internal control policies?" Most small organizations either don't have them, or have a version downloaded years ago that nobody has looked at since.

Grant funders are asking too. The 2 CFR 200 Uniform Guidance, which governs virtually every federal grant, requires documented internal controls. "We follow best practices informally" is not a compliant answer.

Writing these policies from scratch takes a finance manager 40–60 hours. Hiring a consultant costs $2,000–$8,000. Most small nonprofits do neither and hope nobody asks.

The JacJac Nonprofit Financial Controls Pack gives your organization 12 ready-to-adopt internal control policies plus the working tools that keep them alive: a risk assessment matrix, month-end close checklist, grant tracking template, board report template, and Form 990 prep checklist.

Written by a federal auditor who has reviewed nonprofit financial controls at the international level. Aligned with 2 CFR 200, COSO, and IRS Form 990 requirements — with the specific section numbers cited inline. Your auditor will recognize these citations. That matters.

Fully editable: add your organization's name and have board-approved policies in an afternoon. Each policy includes a board approval signature and effective date block — written to be adopted, not just filed.

What you get

• Internal Control Policy Manual (Word, 12 policies) — segregation of duties, check signing & payment authorization, petty cash & expense reimbursement, credit/purchasing cards, cash receipts & deposits, bank reconciliation, grant & restricted fund management, fixed assets & depreciation, financial statement review & board reporting, conflict of interest, whistleblower protection, and records retention.

• Risk Assessment Matrix (Excel) — scored assessment across 8 financial domains with a visual heat map of high/medium/low risks and recommended controls.

• Month-End Close Checklist (Excel) — 27 tasks across 6 categories with owner, due date, and completion fields. Built for a one- or two-person finance team.

• Grant Fund Tracking Template (Excel) — tracks every active grant by funder, award, restrictions, and spend. Flags grants within 90 days of expiration or over 90% spent, plus a reporting deadlines tab.

• Board Financial Report Template (Word) — narrative section, budget vs. actual, cash position, grant status, and key ratios — readable by non-finance board members.

• Form 990 Prep Checklist (Word) — every document and data point your preparer will need, organized by schedule (core return plus A, B, D, F, G, H, L, O).

Format: Instant download (ZIP) — 14 Word documents, 3 Excel templates. Updates: Free updates for 12 months as regulations and 990 requirements change. Support: Email support for implementation questions.

Who this is for

• Nonprofits preparing for their first audit or single audit under 2 CFR 200

• Executive directors managing finance without a dedicated CFO

• Finance managers building or formalizing a controls environment

• Boards seeking to fulfill fiduciary oversight responsibilities

• Grant recipients who need to show funders that controls are documented

• Churches and faith-based organizations with 501(c)(3) status

• CPAs looking for a policy starter kit to recommend to nonprofit clients

Frequently asked questions

"We're too small to need formal policies." If you have any federal funding — FEMA, HHS, Education grants — 2 CFR 200 requires documented internal controls regardless of size. The single audit threshold is $750K in federal expenditures, but the documentation requirement applies well below it.

"Our CPA handles compliance." Your CPA handles tax filing. Internal control policies are management's responsibility — auditors evaluate them separately from the financial statements.

"We already have policies from years ago." Outdated policies are almost as problematic as none. 2 CFR 200 was updated in 2024 — if your policies don't reference current requirements, they may not satisfy an auditor or funder.

"Is $247 in our budget?" One missing-controls audit finding typically becomes a repeat finding the next year and can trigger enhanced monitoring from funders. That relationship damage costs far more than $247, and this is an organizational purchase, not a personal one.

Choose your pack

Essentials — $127

Internal Control Policy Manual (12 policies) + Month-End Close Checklist.

Full Pack — $247 ⭐ Most popular

All 6 components. Instant download. Free updates for 12 months.

Full Pack + Implementation Call — $447

Everything in the Full Pack plus a 60-minute call with Jacques to prioritize implementation and review your risk matrix results.

Bundle: Government Compliance Bundle — $397 — Nonprofit Controls Pack + FAR Audit Prep Kit. For nonprofits with federal contracts.

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Questions? Email jm.desouza@jacjacconsulting.com

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